If a company decides it wants to use a virtual room, they need how to handle commercial transactions two primary elements that are highly secure storage of its files/documents, and easy access by team members. There are several pricing options for the VDR dependent on the project size, industry, quantity of users, and duration. This includes per-page pricing or per-user pricing.

Many vendors charge based on the number of gigabytes. This pricing model is perfect for projects with small text files, however it could be costly for businesses exchanging large audio and video files.

The cost of a VDR is also dependent on the administrator access granted to the system. Certain providers permit unlimited admin access which can make the system more expensive. However this feature helps streamline processes and speeds up due-diligence.

Certain vendors allow integration with other widely used platforms, such as Slack or Microsoft Office, which improves functionality and user experience. These features are usually more expensive than those without integrations.

The duration of the project can impact the cost of a virtual data room, since a vendor usually offers an initial price for number of months, and then charges per month after that. Certain vendors, such as DealRoom, offer discounts for M&A deals and let you end your contract at the time the deal is concluded. This option is ideal for businesses who are not certain of the length of a project.